Travel preparation

The first thing you need to do, it is to announce me your trip by e-mail with the link of the conference. I need to know where you are going, and for how long.

Then, you can stop by my office to pick up the lab’s MasterCard and pay for the inscription. You can also make your hotel reservation with the same card. Sometimes you have to pay the hotel at your departure with your personal credit card. Do not forget to send me all the receipts immediately after the use of the MasterCard of the lab, and also a copy of your airplane ticket bought through CWT.

In the meantime, and in order to buy your airplane tickets through CWT, I will create a DAVE number and give you the fund number. With those two numbers, you can send an e-mail to epfl@carlsonwagonlit.ch with your preferences. They will ask you for your birth date and phone number. I need to be on cc of every e-mail you send to CWT.

If you travel by train, it is exactly the same process. In that case please send your request to railteam@carlsonwagonlit.ch or you can go to the CFF counter at EPFL and pay with your own credit card.

All requests must go through CWT.

If you have a question, please do not hesitate to contact CWT Help Desk 0041 58 322 24 30 then choose the option 1. Have your DAVE and fund number ready, as they will be needed.

Remember that your expenses can be reimbursed only one day before and one day after the conference. In order to be reimbursed for other expenses, you need to bring me all the original receipts, such as for food, transport and hotel bills.

I will order your train ticket to go to Geneva or Zürich via Ticketshop EPFL if you send me a quick request via e-mail few days before your departure. It is forbidden to use the Mastercard to buy an airplane ticket or a train ticket via TicketShop CFF.

If you are not sure about the use of the lab MasterCard, please ask me.

Thank you for your collaboration and enjoy your travelling!

Spreadsheet for travel reimbursement :

https://docs.google.com/a/epfl.ch/spreadsheets/d/1D5X4C40EJvTj2jB_C5Hf3u-Fjhf5u0i2GN3eG-1MDUY/edit?usp=sharing

Please note that, you can only use the MasterCard of the lab for :

-Hotel reservation

-Inscription to a conference

-Downloads / Sequencing

Thank you for your understanding